M365 Security SharePoint

SharePoint: Implementing Access Reviews for SharePoint Sites

Implementing Access Reviews for SharePoint sites.

Introduction

Microsoft SharePoint is a versatile and widely-used collaboration platform that helps organisations create, manage, and share content and information. It provides a centralized space for teams to collaborate, communicate, and access important documents, making it an invaluable tool for organisations of all sizes. One of the key features of SharePoint is the ability to implement access reviews, a critical component for maintaining secure and efficient data management.

Implementation Guide

Here’s a step-by-step guide on how to implement access reviews for SharePoint sites:

  1. Prepare for Access Reviews: Before starting the access review process, ensure that your SharePoint application is integrated with Microsoft Entra ID.

  2. Check Groups for Review: If your SharePoint application relies on groups, ensure that these groups are ready for the review.

  3. Select Appropriate Reviewers: Choose the individuals who will be responsible for conducting the access reviews.

  4. Schedule Regular Reviews: Microsoft Entra access reviews allow you to schedule regular reviews or do ad-hoc reviews to discover who has access to specific resources, such as SharePoint sites.

  5. Track Reviews: Keep track of the reviews for insights, compliance, or policy reasons.

  6. Automate Review Outcomes: Use the insights from the reviews to efficiently determine if users should continue to have access and automate outcomes, such as removing users’ access to resources.

Conclusion

Implementing access reviews for SharePoint sites is a crucial step in ensuring data security and compliance within your organisation. It allows for efficient management of user access, ensuring that only authorized individuals have access to specific resources. With SharePoint’s robust features and integrations with other Microsoft tools, organisations can enhance collaboration, simplify document management, and automate processes.

Learn More

For more information about Microsoft SharePoint and implementing access reviews, you can refer to the following resources on Microsoft Learn: